NAMA IMS — Inventory Management System

IMS

🏢

AdministratorADMIN

WAREHOUSE OVERVIEW

Dashboard

Live inventory status and warehouse controls

🏢 Warehouse Scope: All Warehouses (Consolidated) ALL

📦 Live Inventory Status & Stock Levels

Live D1

📊

Analytics & Fast Audit Hub

Real-time consumption trends, fast/slow moving materials, valuation, and PDA barcode gun audit

Received this month—

Consumed this month—

Transfer this month—

Movements this month—

Received / Consumption / Transfer

Last 6 months · live D1 data

Received Consumption Transfer

Inventory Health

Current stock status

Top Consumed Items

Current month

Recent Activity

Latest system actions

Overall Stock Health Ratio Calculated vs. Minimum Levels

⚡ Quick Actions

Role Tailored

⚠ Low Stock Items Live alerts from Current Stock

Safety Level Alert

Open Inventory to load live stock details.

📦 Inventory & Stock by Store

🏢 Select Store / Warehouse:

Operation Scope:

Stock Movement

Warehouse Facility * Source / Origin Destination / Usage * Purpose Issuer / Officer Remarks

📦 Movement Items 1 Item

Scan QR code / barcode from physical items or select from catalog

🔎 Advanced Filter

Received / Consumption / Transfer

📊 Reports

Warehouse Report Type Month From Date To Date

📊 Material Consumption & Flow Analytics

Real-time material flow intelligence: inward intake trends, material consumption burn-rate, and fast/slow moving material analysis

📥 Total Received (Stock In) ↓

Activity: Inward Intake Operations

📤 Total Consumed (Stock Out) ↑

Activity: Material Dispatches & SIV

📦 Active Stock Materials 🏢

0 Items

Positive stock balance in warehouse

⚡ Net Movement Balance ⚖

Flow: Healthy Intake

📈 Monthly Intake vs. Consumption Trend

Received (IN) Consumed (OUT)

🏢 Warehouse Facility Consumption Breakdown

By Store

🔥 Top Fast-Moving Materials

Highest consumption items requiring priority replenishment

HIGH DEMAND

⏳ Slow-Moving & Idle Stock

Items with zero/minimal consumption risking stock obsolescence

IDLE SURPLUS

📋 Material Consumption & Stock Flow Ledger

Detailed breakdown of material intake, outward consumption volumes, available balance, and turnover status

⚙ Item & Catalog Management

Store & Inventory Control

Item List

🛒 Reorder List

🔎 Movement Search (Stock Receipts & Issues)

Stock Receipts (IN) & Issuances (OUT) History — Admin Controls

Total Movements 0

Stock Receipts (IN) 0

Stock Issuances (OUT) 0

📄 SIV Search & Reprint

⚖ Stock Taking & Physical Audit

ADMIN / AUDIT

Physical Stock Taking Worksheet

0 / 0 Counted

Total Items0

Audited Items0

Matched (✓)0

Shortage0

Surplus0

↺ Item Lifecycle & Movement History

Trace physical transactions, disbursements, receipts, and bin cards

NAMA Electricity Distribution Company (S.A.O.C) • شركة نماء لتوزيع الكهرباء

⚠️ Low Stock & Reorder Warning Report

INVENTORY MANAGEMENT SYSTEM (IMS) — OFFICIAL VERIFIED AUDIT REPORT

⚠️ REORDER WARNING

Warehouse Scope: All Warehouses (Consolidated)

Trigger Status: Items Below Minimum Threshold

Affected Lines: 0 Items

Total Shortage Deficit: 0 Units

Report Generated By: Admin Officer

Storekeeper:

Responsible Warehouse Officer

Signature: _______________________

Date: __________________________

Quality & Stock Inspector:

Stock Audit & Control

Signature: _______________________

Date: __________________________

Warehouse & Logistics Manager:

Head of Logistics & Distribution

Signature: _______________________

Date: __________________________

🛡️ Activity Log

🛡 Role-Based Access Control (RBAC) Matrix

Governance

Clear separation of duties across warehouse operations and data access:

Module / Capability	ADMIN	KEEPER	VIEWER
Live Dashboard & Analytics Overview, charts, stock health ratios	✓ Full	✓ Full	✓ Full
Master Inventory Catalog View balances, minimum levels, barcodes	✓ Full (Add/Edit)	✓ Full (Add/Edit)	Read-Only
Stock Movements (IN / OUT / TRANSFER) Record received items, issues, transfers	✓ Full	✓ Full	✗ Restricted
Store Issue Vouchers (SIV) Create vouchers & generate official PDF	✓ Full	✓ Full	Search/View
Reports & Official Prints Monthly sheets, Excel, custom range, PDF	✓ Full (Edit/Delete)	✓ Full (Export)	✓ Full (Export)
User Administration & Cloud Backup Manage users, roles, passwords, Google backup	✓ Full (Admin Only)	✗ Restricted	✗ Restricted

👥 User Management

🎛

Button Access & Feature Visibility by User (Admin Only)

Enable or hide any button or operational feature across the system per user account (User #1, User #2, User #3, etc.)

🎛

Button Visibility & Access Control (Admin Only)

Enable or hide any button across the system for User #1, User #2, User #3, or all users

🚀 System Release & Auto-Update Center

Check for real-time updates, clear PWA cache, view release history, and inspect deployment status

v2.5.0 • PRODUCTION

Current Versionv2.5.0

Cache StrategyNetwork-First (Auto-Bust)

Service WorkerActive & Connected

DatabaseCloud Firestore

📧 Low Stock Email Alert Service

Automated email notifications dispatched when materials hit safety minimum reorder level

Active (Auto-Alerts Enabled)

Primary Recipientsultanalaghbari1@gmail.com

Auto-Trigger ModeOn Stock Out / SIV

Last DispatchedNone in session

🏭 Production Launch & Data Initialization

Prepare system for live operations: auto-backup snapshot, clear test movements, or import official opening balances

GO-LIVE CONTROLS

🚀 Go-Live Readiness Steps:

1. Full Safety Backup

Download all current data into a snapshot JSON & Excel file before any reset.

1b. Restore Backup Snapshot

Restore all catalog items and records from a JSON snapshot backup.

2. Reset Test Movements

Clear dummy stock transactions & SIVs while keeping catalog and warehouses.

3. Official Catalog Import

Import your official NAMA items with initial warehouse balances.

◉ Operations Center

ADMIN

📥 Imports Center

Import items, opening balances, receipts, and issues from Excel (.xlsx/.xls) and CSV

EXCEL & CSV IMPORT

📤 Exports Center

Export inventory balances, movements, and reorder lists to Excel and CSV

EXCEL / CSV EXPORT

Notifications

🏢 Warehouses & Multi-Store Management

Manage multiple warehouse facilities, central hubs, site camps, and regional depots

Total Warehouses3

Active Facilities3

Current Active ScopeAll Warehouses

🧾 SIV Request (Store Issue Voucher)

SIV No * Date * Tender No * Project Name * LPO No Requester * Location * Zone No * Warehouse Voucher Type *

Inventory Management System (IMS)

Dashboard

📦 Live Inventory Status & Stock Levels

Received / Consumption / Transfer

Inventory Health

Top Consumed Items

Recent Activity

⚡ Quick Actions

⚠ Low Stock Items Live alerts from Current Stock

📦 Inventory & Stock by Store

Stock Movement

📦 Movement Items 1 Item

🔎 Advanced Filter

📊 Reports

📊 Material Consumption & Flow Analytics

📈 Monthly Intake vs. Consumption Trend

🏢 Warehouse Facility Consumption Breakdown

🔥 Top Fast-Moving Materials

⏳ Slow-Moving & Idle Stock

📋 Material Consumption & Stock Flow Ledger

⚙ Item & Catalog Management

Item List

🛒 Reorder List

🔎 Movement Search (Stock Receipts & Issues)

📄 SIV Search & Reprint

⚖ Stock Taking & Physical Audit

Quick Item Balance Adjustment

Physical Stock Taking Worksheet

↺ Item Lifecycle & Movement History

⚠️ Low Stock & Reorder Warning Report

🛡️ Activity Log

🛡 Role-Based Access Control (RBAC) Matrix

👥 User Management

Add New User

🔐 Granular User Permissions Manager

⚙ Batch Operations Restriction

Button Access & Visibility Control (Admin Only)

Button Access & Feature Visibility by User (Admin Only)

Button Visibility & Access Control (Admin Only)

🚀 System Release & Auto-Update Center

📧 Low Stock Email Alert Service

🏭 Production Launch & Data Initialization

◉ Operations Center

📥 Imports Center

📤 Exports Center

Notifications

🏢 Warehouses & Multi-Store Management

🧾 SIV Request (Store Issue Voucher)

Items Maximum 10

Add New Item

Check Item Details

Movement Saved Successfully

Stock Warning

✎ Edit Report Row

🏷 Warehouse Shelf & Barcode Label

Install NAMA IMS Application

CBL-001

🏢 Independent Warehouse Stock Breakdown

Recent Movements

Delete Item Permanently

Import File from Computer

Excel Inventory & Stock Import

MOV-2026-0001

🏢 Warehouse Facility & Information

☁ Google Apps Script & Sheets Integration

📄 Google Apps Script Connector Code (Code.gs)

Barcode / QR Scanner

System Deployment & Future Updates Guide

Warehouse Shelf QR & Barcode Labels

Low Stock & Reorder Email Alerts

Reset Test Data for Production Launch

System Restore from Backup Snapshot

Barcode Gun & Fast Audit

READY TO SCAN

Cable Drums & Reel Length Tracking

Pull & Cut Cable Length

Cable Drum Pull Ledger History

Register New Cable Drum

Official Warehouse Bin Card & Shelf Ledger